Reach us by email: communityconcordia@gmail.com
Find us on Facebook: fb.me/supportfeelevygroups
1. Introduction
Concordia Community (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with Quebec’s Law 25 and other applicable privacy regulations.
By using our website and services, you agree to the terms outlined in this Privacy Policy.
2. Information We Collect
We collect and process personal information from students who wish to opt out of certain student association fees. The data we collect includes:
- Full Name
- Email Address
- Student ID, including student number
- Class Schedule
- Number of Credits
- Department
We collect this information three times per year during the opt-out period.
3. How We Collect Your Data
We collect your personal data directly when you:
- Submit an opt-out request through our website.
- Contact us for support or inquiries regarding the opt-out process.
4. Purpose of Data Collection
We collect and process your personal information solely for the purpose of:
- Processing opt-out requests for fee-levy fees.
- Verifying student eligibility for fee adjustments.
- Communicating with you regarding the status of your request.
Your personal information will not be used for marketing or any other unrelated purposes.
5. Consent and User Rights
Under Quebec’s Law 25, you have the following rights regarding your personal data:
- Right to Access: You may request a copy of the personal information we have collected about you.
- Right to Rectification: You can request corrections if your information is inaccurate or incomplete.
- Right to Data Portability: You can request your data in a structured format.
- Right to Withdraw Consent: You may withdraw your consent for data collection at any time.
- Right to be Forgotten (Data Deletion): You may request that we delete your personal information before our standard retention period ends.
To exercise any of these rights, please contact us at communityconcordia@gmail.com.
6. Data Storage and Security
We store your personal data in a secure, encrypted cloud-based system. To protect your information, we implement industry-standard security measures, including:
- Data encryption during storage and transmission.
- Access restrictions to authorized personnel only.
- Regular security audits and updates.
Your data is automatically deleted within one year to ensure compliance with privacy regulations and data minimization principles.
7. Sharing of Personal Data
We do not sell, rent, or trade your personal data. However, we may share your information under the following circumstances:
- Legal Obligations: If required by law, we may disclose your data to regulatory authorities.
- Service Providers: We may use third-party services for secure cloud storage and website management, all of whom comply with privacy regulations.
- Other fee levy groups to inquire who has paid into their membership or not.
Your personal data is not transferred outside Quebec or Canada without appropriate safeguards.
8. Cookies and Tracking Technologies
Our website does not use tracking cookies, advertising pixels, or any form of behavioral tracking. We only use functional cookies necessary for the operation of the website.
9. Privacy Officer
As required by Law 25, we have appointed a Privacy Officer responsible for compliance with privacy laws. If you have any questions or concerns regarding your data, you may contact: Privacy Officer – Concordia Community
communityconcordia@gmail.com
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in legal requirements or operational practices. Any significant updates will be communicated through our website.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:
Email: communityconcordia@gmail.com
Mailing Address: communityconcordia@gmail.com
Effective Date: 2025-01-01
Last Updated: 2025-03-03
If you have any questions or comments, we encourage you to get in touch directly with fee levy groups!